Executive Assistant to the ARI Executive Team

Found in: Talent IE C2 - 2 weeks ago

Dublin, Ireland daa Full time

Overview

The purpose of this role is to provide the ARI Executive Team with dedicated, professional support in a fast-paced dynamic international environment, liaising with internal team members, executive stakeholders, and external bodies at a senior level. The successful candidate will support the ARI Executive Team and work very closely with the wider ARI leadership team and other ARI & daa corporate functions.

This role excludes supporting the CEO and Deputy CEO of ARI Corporate & International.

Qualifications

Executive administration experience, with at least 5 years Executive PA experience, obtained in a global fast paced environment. Experience coordinating global business travel arrangements and logistic support. Ability to demonstrate flexibility in the management of changing priorities and workload. Advanced knowledge of Microsoft office. Is highly discrete and confidential in dealing with business and people matters. Excellent attention to detail and the ability to handle pressure. Strong written and verbal communication. Good people management skills. Proactive in their approach. Proven ability to manage project timelines and expectations. Excellent communicator - both verbal and written. Committed to the ARI company values.

Responsibilities

Perform a broad variety of administrative tasks for the exec team in a timely manner with excellent attention to detail including calendar management, email management (where required), filing, meeting organisational deadlines etc. Act as the first point of contact, dealing with correspondence and phone calls. Record minutes and actions of meetings accurately and distribute accordingly. Compilation of reports and presentations to a very high standard. Travel management to include travel bookings, itinerary creation, and VISA requirements. Expense management. Purchase order management for respective departments. New starters 'set up' coordinating items such as ID, phone, laptop, car parking etc. Management of accurate electronic & hard copy filing system. Maintain an action tracking log and be responsible for ensuring the timely completion of all actions. Support with event management for various office/team events. Act as a point of contact for the office, scheduling office maintenance, arranging onsite IT support and ordering and managing office supplies/equipment. Manage accounts with various external suppliers (records management, mobile service provider, couriers, catering etc.) Working as a team with other Executive Assistant to provide back up and holiday support for each other. Miscellaneous project work and administrations duties.

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