Office Administrator

23 hours ago


Cork, Ireland Staffline Recruitment (ROI) Full time

OFFICE ADMINISTRATOR | CORK | PERMANENT Our client based in Cork is looking for an experienced Office Administrator to join their team. ON OFFER| Attractive salary 12 Days holidays + Bank holidays Free on-site parking Pension THE ROLE | The role is part-time 9:30am-5:30pm Monday-Wednesday with very occasional evenings hours if training required. Main tasks will be usual office admin as well as some pay roll and inventory management. Experience with Google suite & design software is desireable. KEY RESPONSIBILITIES | DAILY| Provide general support to members and visitors, including answering and directing calls/emails or face-to-face queries. Monitor membership changes such as resignations, applications, setting up new members as required, updating of phone/email distribution lists and preparing ballots for monthly meetings. Develop and maintain suitable filing systems, both manual and electronic. Prepare and monitor invoices, process online payments, credit card payments, cheques and cash payments for all aspects including memberships, coaching activities and gym classes. Carry out administrative duties such as filing, typing, copying, binding, scanning, coordinating repairs to office equipment etc.. Provide administrative support to sports captains as required. WEEKLY| Process Payroll for all staff on a weekly basis Keep accurate financial records through sage accounting software. Inputting of invoices and processing payments. Running reports as required for the treasurer and management. Monitor and update website, and social media as required with current and upcoming events and keep up to date with coaching, social, gym, squash and tennis activities. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies Assist with the sub committees and general committee requests. Process the collection of fees for coaching, gym classes and memberships. OCCASIONAL| Process garda vetting applications as required and keep records of safeguarding and vetting required for committees and staff. Assist in the preparation of regularly scheduled reports Maintain club clothing shop, orders and assist in annual stock take for audit. Assist in preparation of year end accounts and liaise with treasurer, management and auditor during the process. REQUIREMENTS| Minimum three year's experience in a similar administrative, customer facing role. Proficient Sage accounting software experience. Proficient in thesaurus or similar and processing payroll. Strong computer skills including proficiency in Word, Excel and Microsoft office tools. Strong organisational and problem-solving skills Ability to handle multiple tasks as required Ability to work as part of a team Ability to handle sensitive information in a confidential manner Ability to work on own initiative. Skills: Office admin Payroll Inventory


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