Personal Assistant

Overview
When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential.
We are known as an organisation who want you to come as you are and do work that truly matters.
Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make, the lifelong learning that you can accomplish and the chance to make your mark.
Are you our next
Personal Assistant?
Location: Dublin, as part of our hybrid working model.
Grade: Assistant
Contract type: Perm
Your Peer Group & Requirements
Excellent interpersonal and team-working skills along with a high degree of enthusiasm and adaptability
Advanced PC skills specially Microsoft Outlook, Excel, Word and PowerPoint.
Excellent communication skills including strong typing/audio typing skills with a high-level of attention to detail
Experience with organising Outlook calendar / email inbox management specifically on behalf of others.
A working knowledge of SAP, CRM, SmartTime and ChromeRiver expense management systems would be a definite advantage but not essential as training will be provided.
Prioritising work, using time management and organisational skills.
Be able to work under pressure.
Excellent administration skills with an ability to work unsupervised on day-to-day duties and tasks.
Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.
Proactively look for and take on tasks and provide regular feedback on status.
Reliability /Flexibility.
Highly discreet and confidential.
Responsibilities & Achievements
General administrative duties to include electronic filing, processing expense claims,incoming and outgoing post, photocopying, etc.
Organising attendance at conferences and events and preparing high quality presentations and materials.
Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries.
Secretarial duties for Partner and Directors – comprehensive and proactive diary and email inbox management.
Provide administration assistance for Partner and team including meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings etc.
Arrange weekly/monthly meetings as required – prepare meeting packs as necessary.
Prepare Power Point presentations and assist on proposals/bids – liaise closely with internal departments such as Marketing.
Maintain internal databases – e.g., proposals/CVs/credentials.
Become involved in marketing initiatives/ event management, if and when required.
Coding of invoices and generating client fees.
Liaise and work with secretaries in other departments – actively share knowledge.
Provide cover for other secretaries in their absence.
Process expense claims.
Input of timesheets.
Organise team lunches, nights out/client entertainment.
Assist with any other ad-hoc projects and duties as appropriate.
Your Team
You will be joining a team of 8 PAs and assistants in the FS Tax Department, and you will be assigned to two Partners and a team of managers and associates.
This role is based in our Harbourmaster office in Dublin 1.
Benefits & Career Growth
Discover How KPMG Can Enrich Your Life Beyond Your Career
Benefits Tailored for You
At KPMG, we understand that life is multifaceted.
That's why we offer a flexible benefits package designed to support your unique lifestyle.
Our benefits include:
Discounted Health Insurance: Prioritise your well-being with our health insurance options.
Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel.
Enhanced Family Leave: Enjoy more time with your family with our generous leave options.
Emergency Childcare Cover: For times when your regular childcare plans fall through
Social Events: Connect and network with colleagues through our engaging social events.
Early Finish Fridays: Start your weekends early on bank holidays and during the summer.
Relocation Assistance: Smooth your transition if you're moving to Ireland.
Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills.
Career Progression
From the moment you join KPMG, you'll receive dedicated support from your performance manager to enhance your skills.
Our award-winning Business School provides continuous learning opportunities to deepen your expertise.
Inclusion & Diversity
Inclusion, diversity, and equity are at the heart of KPMG.
We celebrate diverse backgrounds, experiences, and perspectives, and we're committed to fostering an inclusive and equitable environment at every level.
Our goal is to attract and retain the best talent by building a culture where everyone can achieve their potential.
Learn more about our commitment here -
Ready to Join Us?
If you meet most of the criteria, we encourage you to apply by submitting your CV.
KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds.
We are happy to provide reasonable accommodations during the recruitment process if needed.Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities.
For any specific queries about the role, please contact Karen Savage
For a glimpse into life at KPMG, follow #ExperienceKPMG on LinkedIn, Instagram, TikTok, and X.
Please note that agency assistance is not required for this position.
By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise.
This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 18 months from the date of your application and you hereby agree to that.
If you do not wish your details to be stored on our recruitment database, please email ****** stating this and we will ensure that such information is not stored other than for the purposes of this application.
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