Part-Time Office Reception

3 days ago

Dublin, Dublin City, Ireland Aero Capital Solutions Part time
Position Summary

Part-Time Office Reception will be responsible for assisting with the administrative and organizational management of the ACS office. The ideal candidate will be exceedingly well organized and flexible, with experience handling a wide range of administrative and support tasks, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. This role requires the ability to function effectively in a dynamic environment and to support multiple duties as needed.

Key Responsibilities
  • Receiving and interacting with visitors
  • Answering and managing incoming calls
  • Managing relationships with key operations vendors
  • Receiving and sorting incoming daily post
  • Organizing local and international deliveries with couriers
  • Arranging staff celebrations (anniversaries, birthdays)
  • Organizing staff events and weekly office catering
  • Submitting monthly expense reports and reviewing/approving operational invoices
  • Organizing staff training as directed
  • Ordering weekly office meals
  • Managing inventory of office and kitchen supplies; ordering as needed
  • Maintaining office facilities and equipment through routine maintenance and upkeep
  • Providing other daily support to staff as needed
Additional areas of support and special projects
  • Assist with event management as requested
  • Facilitate relationship with IT consultant to ensure employee IT needs are met
  • Provide support for duties outside the defined bounds of departments
Critical Success Factors
  • Ability to work in a fast-paced, high-pressure, and fast-changing environment
  • Empathetic personality; collaborative; aligns with ACS core values
  • Self-starter with strong motivation and ability to work independently
  • Excellent communication and organizational skills
Preferred Qualifications
  • Excellent verbal and written communication, and presentation skills
  • Excellent organizational skills and attention to detail
  • Ability to manage complex tasks and prioritize competing demands
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Job function
  • Administrative
Industries
  • Airlines and Aviation

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