Financial Operations Coordinator

2 days ago

Dublin, Dublin City, Ireland beBeeAccountspayablespecialist Full time €40,000 - €60,000

Job Overview:

The role of Accounts Payable Specialist is vital in managing the day-to-day financial operations, with a key focus on accounts payable, procurement coordination, and subcontractor financial administration. This position requires an individual to ensure supplier and subcontractor records are accurately maintained, payments are processed in a timely manner, and procurement activity is efficiently managed and recorded.

Key Responsibilities:
  • Process supplier invoices, ensuring accurate coding and timely approvals
  • Reconcile supplier statements and resolve discrepancies
  • Prepare weekly/monthly payment runs in line with agreed credit terms
  • Monitor the AP inbox and manage queries from suppliers
  • Maintain up-to-date records of VAT treatment, supplier bank details, and remittances
Procurement Support:
  • Support the procurement process by tracking open POs, liaising with internal departments, and ensuring budget alignment
  • Support the implementation and maintenance of procurement workflows within the finance system
  • Monitor spend against approved budgets and flag exceptions
Subcontractor Management:
  • Evaluate all subcontractor invoices for accuracy and compliance with agreed contracts and payment certs
  • Track subcontractor insurance, tax clearance, and onboarding compliance documentation
  • Coordinate with operations and project teams to verify work done before payment approval
  • Manage RCT (Relevant Contracts Tax) submissions and ensure subcontractor payments are compliant with revenue requirements
General Finance Support:
  • Assist in month-end closing processes including AP accruals and reconciliations
  • Support finance team with ad hoc analysis, reporting and internal controls
  • Contribute to process improvement initiatives in finance and procurement workflows

Requirements:

The ideal candidate will have strong background in accounts payable and procurement processes. Familiarity with subcontractor or construction-related payment structures (e.g., RCT & CIS) is a significant advantage. Experience with finance or ERP systems (e.g., Sage, SAP, Dynamics, or similar) is required. Proficiency in Microsoft Excel and document handling is also necessary.

Candidate Profile:

We are looking for highly organized, proactive individuals with attention to detail and strong communication skills to liaise with suppliers, subcontractors, and internal stakeholders. Part-qualified accounting technician (ATI) or studying towards an accounting qualification (e.g., ACCA, ACA) is preferred. Digital procurement tools or ERP system implementations experience would be advantageous.

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