Senior Support Administrator

7 days ago

Athlone, County Westmeath, Ireland beBeeSupport Full time €40,000 - €55,000

Job Summary

This is an exciting opportunity to join our team as a Senior Support Administrator. As a key member of our organization, you will provide high-level administrative support to Department Heads, handling confidential and sensitive information with discretion.

About the Role

  • Provide primary contact point for Department Heads with other stakeholders across the business.
  • Handle confidential and sensitive information relating to customers, business partners, employees, business strategy, and general administration.
  • Record meeting minutes and collate pre- or post-meeting reports.
  • Prepare Meeting Packs.
  • Manage HR records for Department Heads' personnel.
  • Approve and analyze department weekly/monthly time sheets.
  • Offer phone support for Department Heads.
  • Manage meeting bookings, including venues, and greet clients when appropriate.
  • Manage customer/business partner correspondence, including preparation of mail merges and dealing with queries.
  • Diary management and travel arrangements for Heads.
  • Carry out special projects as assigned and meet deadlines set by Department Heads.
  • Liaise with stakeholders and external bodies on a range of issues/queries and complete assigned tasks.
  • Handle incoming and outgoing mail and draft responses to queries.
  • Perform other general office duties (filing, opening post etc.).
  • Provide support to other management team members as necessary.

About You

  • You are an experienced PA with a proven track record of supporting senior management.
  • You possess excellent communication and organizational skills.
  • You are able to maintain confidentiality and handle sensitive information with discretion.
  • You are proficient in using various software applications, including Microsoft Office.

What We Offer

  • A competitive salary package.
  • Ongoing training and development opportunities.
  • A supportive and dynamic work environment.

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