High Salary: Executive Administrator

1 week ago

Athlone, County Westmeath, Ireland beBeeAdministrative Full time €25,000 - €40,000

Job Title: Executive Administrator

About the Role

We are seeking an experienced Administrative Professional to support our Department Heads. The ideal candidate will have a strong Background in Administration, excellent communication skills, and the ability to work under pressure.

Responsibilities
  • Serve as the primary contact point for Department Heads with other stakeholders across the business.
  • Handle confidential and sensitive information relating to customers, business partners, employees, business strategy, and general administration.
  • Record meeting minutes and collate pre or post-meeting reports.
  • Prepare Meeting Packs.
  • Manage HR records for Department Heads' Personnel.
  • Approve and analyze department weekly/monthly time sheets.
  • Provide phone support for Department Heads.
  • Manage meeting bookings, including venues, and greet clients when appropriate.
  • Manage customer/business partner correspondence, including preparation of mail merges and dealing with queries.
  • Diary management and travel arrangements for Heads.
  • Carry out special projects as assigned, meeting deadlines set by Department Heads.
  • Event Management Support.
  • Liaise with stakeholders and external bodies on a range of issues/queries and for the completion of assigned tasks.
  • Handle incoming and outgoing mail and draft responses to queries.
  • Perform general office duties (filing, opening post, etc.).
  • Support other management team members as required.
Requirements
  • Minimum 2 years' experience in a similar role.
  • Attention to detail and professional communication and execution.
  • Able to prioritize with a high workload and work to tight deadlines.
  • Strong organizational and time management skills.
  • Flexible and adaptable with a 'Can Do' attitude.
  • Excellent interpersonal skills.
  • Excellent administrative skills.
  • Thorough knowledge of computer software packages – including Microsoft Office Suite and Apple Suite (in particular Keynote).
  • Fast and accurate typing skills with a focus on accuracy.

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