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Administrative Support Coordinator

3 weeks ago

Cork, Cork, Ireland beBeeFrontOffice Full time €39,000 - €42,000
Job Title: Front of House Administrator

We are seeking a highly motivated and organized Front of House Administrator to join our dynamic team.

This is a full-time role based across two locations in Cork city suburbs, requiring reliable transportation. You will play an integral role in the smooth running of operations, ensuring that all facilities are functional and well-maintained.

Key responsibilities include:

  1. Managing onsite facilities, including maintenance and upkeep.
  2. Providing administrative support for academic, sales & marketing activities.
  3. Serving as the first point of contact for visitors, handling emails and inquiries with excellent customer service skills.
  4. Managing resident arrivals and departures, including signing licenses, issuing keys/fobs, and producing photo IDs.
  5. Addressing issues or complaints promptly, escalating to the Operations Manager when necessary.
  6. Updating files & systems with relevant information.
  7. Performing general administration procedures, including photocopying, filing, post, etc.
  8. Maintaining the reception area, ensuring it is clean, tidy, and well-aired daily.

To succeed in this role, you should bring:

  • A strong background in administration or customer service.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal abilities.
  • A proactive, problem-solving attitude and willingness to take initiative.
  • Flexibility to adjust to varying hours during summer months and cover evening or weekend shifts when necessary.