Purchasing Administrative Assistant

2 months ago


Dublin, Ireland Johnson Controls International Full time

What you will do

This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.

 The role is to work closely with:

  • Purchase Coordinator EMEA Region

  • The Service Project Managers & Engineer

  • The internal procurement department

  • Site team coworkers to support goods acquisition and delivery of the same.

  • Warehouse team to ensure goods are received and the appropriate action is taken.

How you will do it

  • Perform administrative tasks in a timely manner with attention to detail being critical.

  • Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.

  • Track work and ensure efficient workflow.

  • Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer)

  • Respond to quotation requests and liaise with our Clients (In conjunction with the Project Managers).

  • Development of Quotes within the business ERP system (SAGE).

  • Submitting of Quotations to Client.

  • Upon receipt of PO, change the requisition for PO within the ERP system.

  • Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.

  • Final receipting & invoicing support to finance and stores.

  • Place orders and ensure timely delivery of items to the appropriate end user(s).

  • Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.

  • Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.

  • Update costs within the ERP system (SAGE).

  • Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.

  • Update the BOM with the latest cost for the parts, and suppliers.

What we look for

  • Proven experience in demand planning, inventory management, and process control within an ERP system

  • Strong working knowledge of SAGE is essential

  • Excellent written and verbal communication skills and strong stakeholder management

  • Strong IT skills

  • Highly organized with excellent attention to detail

  • Action oriented self-starter who is driven to achieve results

  • Flexible and adaptable team player

  • Ability to work with multiple deadlines

  • Proficient in Microsoft Office suite, specifically Word and Excel, required.

#LI-Onsite

#LI-MO1



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