Office Coordinator

1 week ago

Dublin, Dublin City, Ireland CarGurus Part time

Description

Who we are

At CarGurus (NASDAQ: CARG), our mission is to give people the power to reach their destination. We started as a small team of developers determined to bring trust and transparency to car shopping. Since then, our history of innovation and go-to-market acceleration has driven industry-leading growth. In fact, we're the largest and fastest-growing automotive marketplace, and we've been profitable for over 15 years.

What we do

The market is evolving, and we are too, moving the entire automotive journey online and guiding our customers through every step. That includes everything from the sale of an old car to the financing, purchase, and delivery of a new one. Today, tens of millions of consumers visit each month, and ~30,000 dealerships use our products. But they're not the only ones who love CarGurus—our employees do, too. We have a people-first culture that fosters kindness, collaboration, and innovation, and empowers our Gurus with tools to fuel their career growth. Disrupting a trillion-dollar industry requires fresh and diverse perspectives. Come join us for the ride

Role Overview

As a core member of the Facilities, Real Estate and Operations team (FREO), the Office Coordinator will strive to deliver an outstanding workplace experience to all Gurus and guests. As one of the faces of CarGurus, you will be one of the first points of contact for people on site. Additionally, you will provide excellent employee engagement and event support. This role is part-time (20 hrs per week) and is a 6-Month Fixed Term position. 

What you'll do

Be an ambassador of company culture and values Be approachable, reliable, and energetic Field inquiries from employees while working on-site at our Dublin office Maintain the overall appearance, organisation, and cleanliness of the workplace Perform daily walkthroughs to ensure workstations, conference rooms and public spaces are clean, presentable and fully stocked  Own our in-office pantry program including ordering, inventory tracking and stocking Assist in facilitating our daily in-office lunch program Lead the day-to-day operations of our Dublin office space planning etc  Partner with WeWork to assist in addressing building-related needs and requirements. Act as the primary point of contact for all WeWork related correspondence including invoice processing.  Manage office budgets and expenses, procurement and purchase orders, ensuring cost effective operations.  Partner with WeWork to suggest updates to office policies, procedures, and safety standards emergency evacuation plan, visitor registration, security, etc.) Oversee office vendors to ensure the scope of work is being completed to a high standard  Lead the culture committee in facilitating employee events, company meetings, team building activities etc Maintain inventory and supply management of office supplies, bathroom supplies etc. Act as point of contact for all visitors to the Dublin office travel logistics, building access, desk allocation etc Management of inbound/outbound mail 

What you'll bring

2+ years of office, facilities, or related experience Willingness and ability to work in-person at our Dublin office 4 days a week The ability to prioritise workload, follow through, and complete tasks in a timely manner Strong organisation and planning skills Comfort owning projects and suggesting resolutions to challenges; you take initiative and work well independently, as well as with others A customer-first mentality, outgoing and personable demeanour, and polished approach to interactions with internal and external customers The ability to work in a fast-paced environment with evolving needs and requirements Strong attention to detail, the ability to learn quickly and understand the big picture Capacity to take on special projects as needed/assigned Prior customer service, admin, or event management experience is a plus The ability to lift up to 20KG

Working at CarGurus

We reward our Gurus' curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being. Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.

We welcome all

CarGurus strives to be a place to which people can bring the ultimate expression of themselves and their potential—starting with our hiring process. We do not discriminate based on race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. We foster an inclusive environment that values people for their skills, experiences, and unique perspectives. That's why we hope you'll apply even if you don't check every box listed in the job description. We also encourage you to tell your recruiter if you require accommodations to participate in our hiring process due to a disability so we can provide the appropriate support. We want to know what only you can bring to CarGurus. We reward our Gurus' curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being. Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.","m":[{"s":0,"n":"a","v":"left"},{"s":0,"n":"p","v":1.1036906734302876},{"s":0,"n":"b","v":true,"e":19},{"s":0,"n":"c","v":"#000000ff","e":21},{"s":0,"n":"s","v":19.999999999999996,"e":21},{"s":19,"n":"p","v":1.1036906734302876},{"s":21,"n":"a","v":"left"},{"s":21,"n":"p","v":1.1036906734302876},{"s":21,"n":"c","v":"#1d1c1dff","e":730},{"s":21,"n":"s","v":20,"e":730}]}"> #LI-Hybrid

We use cookies to ensure that we give you the best experience on our website. If you continue to use this site we will assume that you are happy with it.

  • Office Coordinator

    1 week ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Our client, a registered charity, is seeking a highly organised and proactive Office Coordinator/PA to support daily operations. This part-time role (18 hours per week) offers hybrid working, with occasional in-person attendance required in Dublin 1. Part-Time Office Coordinator Charity Sector Dublin 1 | Hybrid | 21 Hours Per Week | Rate:€20-22 Per Hour...

  • Office Coordinator

    15 hours ago

    Dublin, Dublin City, Ireland Novo Nordisk Part time

    Do you strive to develop your administrative skills and contribute to great results within Novo Nordisk?Are you keen to contribute to creating high value for our customers?If yes join us by applying for the new role of the Office Coordinator.The position As our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...

  • Office Coordinator

    2 days ago

    Dublin, Dublin City, Ireland Novo Nordisk Part time

    Do you strive to develop your administrative skills and contribute to great results within Novo Nordisk? Are you keen to contribute to creating high value for our customers? If yes join us by applying for the new role of the Office Coordinator. The positionAs our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...

  • Peace Officer Standards and Training Coordinator

    1 day ago

    Dublin, Dublin City, Ireland Alameda County Sheriff's Office - Recruiting Unit Full time

    Key Responsibilities:As a Deputy Sheriff I, you will be responsible for:Supervising the work and conduct of inmates in a county correctional institution.Patrolling an area and enforcing law and order.Receiving and serving civil process.Maintaining order in courts.Assisting with special investigations.Investigating circumstances surrounding death in cases...

  • Office Coordinator

    2 days ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    About the RoleWe are looking for a highly organized and proactive Office Coordinator to provide administrative support to our leadership team. The successful candidate will have excellent communication skills, a keen eye for detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProviding secretarial support to senior...

  • Office Operations Coordinator

    1 day ago

    Dublin, Dublin City, Ireland Bluebird Care Dublin West Full time

    Job Overview:As an Office Operations Coordinator with Bluebird Care Dublin West, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for coordinating care assistants' schedules, addressing operational issues, and providing administrative support to all areas of the office.Key Accountabilities:To ensure that...

  • Senior Office Coordinator

    6 days ago

    Dublin, Dublin City, Ireland CBTax Limited Full time

    Job title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...

  • Senior Office Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland CBTax Limited Full time

    Job title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...

  • Senior Office Coordinator

    3 weeks ago

    Dublin, Dublin City, Ireland CBTax Limited Full time

    Job title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...

  • Office Operations Coordinator

    8 hours ago

    Dublin, Dublin City, Ireland Novo Nordisk Part time

    Schedule and ResponsibilitiesThe RoleWe are looking for a proactive and organised individual who can manage multiple priorities, meet deadlines, and maintain effective communication with internal and external stakeholders.The successful candidate will be responsible for overseeing general office operations, ensuring a clean, organized, and well-supplied...

  • Office Coordinator

    3 weeks ago

    Dublin, Dublin City, Ireland Klaviyo Inc. Full time

    At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the...

  • Office Operations Coordinator

    1 day ago

    Dublin, Dublin City, Ireland September Consulting Ltd Full time

    About the RoleThis is an exciting opportunity to join September Consulting Ltd as a key member of our international organisation. As a Reception and General Services Manager, you will play a vital role in managing daily office operations and providing exceptional service to both internal and external stakeholders.ResponsibilitiesDay-to-Day Operations: Manage...

  • Senior Administrator/Office Coordinator

    1 week ago

    Dublin, Dublin City, Ireland Sigmar Recruitment Full time

    Operations Coordination The Office Operations Executive is responsible for managing and coordinating all aspects of travel arrangements for employees, clients, and executives. This will include travel operations including flights, other forms of transport and accommodation as required. Prepare detailed travel itineraries, ensuring they include all relevant...

  • Senior Office Coordinator

    2 days ago

    Dublin, Dublin City, Ireland Search Talent Full time

    About the Role:This Senior Office Coordinator position is responsible for providing administrative support to our team of solicitors and support staff. We are looking for someone who is highly organized and efficient, with excellent communication and interpersonal skills.Main Responsibilities:Manage reception duties, including answering phone calls for our...

  • Executive Office Coordinator

    3 days ago

    Dublin, Dublin City, Ireland The Panel Group Full time

    We are seeking an exceptional individual to fill the role of Executive Assistant at The Panel Group, a leading aircraft leasing organization.This is a challenging opportunity for someone who is highly organized, has excellent communication skills, and can work well under pressure.Your key responsibilities will include:Managing the day-to-day operations of...

  • Office Operations Coordinator

    1 day ago

    Dublin, Dublin City, Ireland GPC - Global Professional Consultants Full time

    Job Overview: GPC - Global Professional Consultants seeks a skilled Office Operations Coordinator to join our team. This role involves providing administrative support to the company head office, ensuring efficient day-to-day operations.Key Responsibilities:Data Entry: Accurately record and update data in spreadsheets and calendars.Front Desk Support:...

  • Senior Office Coordinator

    2 days ago

    Dublin, Dublin City, Ireland ATC Computer Transport & Logistics Full time

    We are seeking a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will have a minimum of 5 years' experience in a similar role and be able to demonstrate a high level of proficiency in Microsoft Office, particularly Excel and PowerPoint.ResponsibilitiesProvide exceptional administrative support to the Managing...

  • Deputy Law Enforcement Officer

    2 days ago

    Dublin, Dublin City, Ireland Alameda County Sheriff's Office - Recruiting Unit Full time

    Job Summary:We are seeking a highly motivated and skilled Deputy Sheriff I to join our team at the Alameda County Sheriff's Office - Recruiting Unit. As a Deputy Sheriff I, you will be responsible for supervising the work and conduct of inmates in a county correctional institution, patrolling an area, enforcing law and order, receiving and serving civil...

  • Finance Operations Back Office Coordinator

    2 days ago

    Dublin, Dublin City, Ireland Permanent TSB Full time

    We are seeking a highly skilled Finance Operations Back Office Coordinator to join our team at Permanent TSB. In this critical role, you will work closely with our Finance Operations Manager to ensure the efficient operation of our treasury and corporate deposits back office functions.The role involves providing support to front office activities such as...

  • Office Coordinator

    1 day ago

    Dublin, Dublin City, Ireland Mamica Ltd. - The Firm Full time

    Job SummaryMamica Ltd. - The Firm is seeking a highly skilled Senior Administrator to join our Examinations Department. As a key member of the team, you will be responsible for providing administrative support, processing examination applications, and maintaining accurate records on our database.The ideal candidate will have a third level degree or...