Office Coordinator
4 weeks ago
Job title: Office CoordinatorType: 6 month FTCLocation: DublinSalary: €31,000Hours: Mon-Fri 37.5 hoursJob OverviewAs an Office Coordinator, you will work collaboratively with our client partner, a well-established Law Firm, to deliver the future of agile, connected and a high performing workplace. You will be responsible for ensuring seamless access to a range of services such as Records Management and Distribution Services. The Coordinator will represent Front of House and be responsible for improving the day to day working experience of our clients’ employees.This opportunity would be ideal for someone who is a Legal Assistant, Law Graduate, or a Workplace Coordinator / Office Assistant looking to gain experience in the Legal sector.Key Responsibilities * Manage and distribute daily post and record all registered letters in a logbook * Log scanned DX and An Post incoming mail in the Incoming Post Data Excel spreadsheet * Log incoming cheques in a shared spreadsheet and email daily updates to the client * Upload incoming digital media to OneDrive and organise access for the assigned solicitor or secretary * Book couriers using Deadline Couriers, log bookings in a shared spreadsheet, and verify monthly invoices against bookings * Forward incoming emails from the Dublin Reception email to the relevant fee earners * Check the court stamping spreadsheet for discrepancies and notify the client via email of any findings * Provide additional administrative support to legal teams and fee earners as needed * Print, check, and distribute Law Society invoices to secretaries and request payment to be processed * Support with Records Management in line with the Records Management policy * Support the wider Paragon team with adhoc printing and ensure Court Lodgements are recorded, processed and dealt with in line with the client requirementsSkills and Attributes we are looking for * Experience in Couriers/Mailroom/Logistics Is desired but not essential * Able to work on own initiative and as part of a team * Excellent customer service and communication skills * Proactive, ability to learn quickly with an eye for detail * Problem solving skills * Strong IT skills, competent in Microsoft office applications to intermediate level * Flexible to change shifts at short notice if required * Confident, positive and professional approach with a can-do attitude and a solution orientated mannerBenefits include * Employee Benefits Platform * Reimbursements * Bupa Cash Plan * Electric Vehicle Scheme * Cycle to work Scheme * Financial Health Check * Wellbeing, Legal, Personal finance support * Employee Assistance ProgrammePlease note that due to the high volume of responses we receive, only successful applicants will be contacted.We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status
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Office Management Coordinator
1 day ago
Dublin, Dublin City, Ireland Cpl Resources - Office Support Full timeJob DescriptionWe are Cpl Resources - Office Support, a leading provider of office support services. Our team is dedicated to delivering exceptional results to our clients. We are seeking a highly skilled Corporate Governance Specialist to join our team.This role involves managing corporate governance matters, including maintaining corporate records and...
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Office Coordinator
1 day ago
Dublin, Dublin City, Ireland Manna Air Delivery Full timeThe Office Coordinator at Manna Air Delivery plays a vital role in ensuring the smooth operation of our office-based and remote teams. Reporting to the Head of HR, this individual will be responsible for providing exceptional support to our CEO, as well as managing the day-to-day activities of the People Team.Key ResponsibilitiesExecutive Assistant: Provide...
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Office Coordinator
2 weeks ago
Dublin, Dublin City, Ireland GHL Recruitment Full timeOur client, a registered charity, is seeking a highly organised and proactive Office Coordinator/PA to support daily operations. This part-time role (18 hours per week) offers hybrid working, with occasional in-person attendance required in Dublin 1. Part-Time Office Coordinator Charity Sector Dublin 1 | Hybrid | 21 Hours Per Week | Rate:€20-22 Per Hour...
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Facilities Coordinator Lead
3 days ago
County Dublin, Ireland Cpl Resources - Office Support Full timeKey ResponsibilitiesManaging In-office Experience: Providing access assistance, in tandem with onsite security, and serving as the primary point of contact for employees and visitors.Event and Meeting Coordination: Serving as a contact point for offsites, events, and meetings, managing setup requirements, and providing hands-on support for events, room...
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Office Coordinator
3 days ago
Dublin, Dublin City, Ireland Novo Nordisk Part timeDo you strive to develop your administrative skills and contribute to great results within Novo Nordisk?Are you keen to contribute to creating high value for our customers?If yes join us by applying for the new role of the Office Coordinator.The position As our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...
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Office Coordinator
4 weeks ago
Dublin, Ireland GHL Recruitment Full timeOur client, a registered charity, is seeking a highly organised and proactive Office Coordinator/PA to support daily operations. This part-time role (18 hours per week) offers hybrid working, with occasional in-person attendance required in Dublin 1.Part-Time Office Coordinator – Charity SectorDublin 1 | Hybrid | 21 Hours Per Week | Rate: €20-22 Per...
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Office Coordinator
4 days ago
Dublin, Dublin City, Ireland Novo Nordisk Part timeDo you strive to develop your administrative skills and contribute to great results within Novo Nordisk? Are you keen to contribute to creating high value for our customers? If yes join us by applying for the new role of the Office Coordinator. The positionAs our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...
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Dublin, Dublin City, Ireland Alameda County Sheriff's Office - Recruiting Unit Full timeKey Responsibilities:As a Deputy Sheriff I, you will be responsible for:Supervising the work and conduct of inmates in a county correctional institution.Patrolling an area and enforcing law and order.Receiving and serving civil process.Maintaining order in courts.Assisting with special investigations.Investigating circumstances surrounding death in cases...
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Office Coordinator
4 days ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeAbout the RoleWe are looking for a highly organized and proactive Office Coordinator to provide administrative support to our leadership team. The successful candidate will have excellent communication skills, a keen eye for detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProviding secretarial support to senior...
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Corporate Travel Coordinator
2 days ago
County Dublin, Ireland Cpl Resources - Office Support Full timeAbout the RoleWe are seeking an Accommodation and Travel Specialist to join our Office Support team. As a key member of the team, you will be responsible for coordinating travel arrangements for employees and executives.Book flights, hotels, and rental cars as neededCoordinate with landlords and estate agents for accommodationPrepare itineraries and ensure...
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Office Operations Coordinator
2 days ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeWe are looking for a highly skilled Office Operations Coordinator to join our team at Cpl Healthcare. The successful candidate will have strong organisational and multitasking abilities, ensuring the smooth day-to-day operation of the office.In this role, you will be responsible for providing administrative support, managing office maintenance, handling...
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Executive Coordinator
4 days ago
County Dublin, Ireland Cpl Resources - Office Support Full timeJob Summary:The Senior Administrator will be responsible for managing travel and accommodation requests of employees and executives in a timely manner. This includes assisting with arranging modes of travel, making hotel reservations, coordinating with landlords/estate agents, and preparing itineraries.Liaising with travel agencies and companies for bookings...
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Office Operations Coordinator
3 days ago
Dublin, Dublin City, Ireland Bluebird Care Dublin West Full timeJob Overview:As an Office Operations Coordinator with Bluebird Care Dublin West, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for coordinating care assistants' schedules, addressing operational issues, and providing administrative support to all areas of the office.Key Accountabilities:To ensure that...
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Senior Office Coordinator
1 week ago
Dublin, Dublin City, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
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Senior Office Coordinator
3 weeks ago
Dublin, Dublin City, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
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Senior Office Coordinator
4 weeks ago
Dublin, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
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Office Coordinator
1 day ago
Dublin, Dublin City, Ireland Passive Fire Protection Full timeWe are seeking an experienced Office Administrator to join our dynamic team at PFP Fire Systems. As an office administrator, you will be responsible for managing day-to-day office operations, coordinating administrative tasks, and ensuring the smooth functioning of our office.PFP Ireland is a specialist in passive fire protection, providing solutions to...
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Office Coordinator Lead
1 day ago
County Dublin, Ireland Sigmar Recruitment Full timeAbout the RoleThe Senior Support Administrator will be responsible for coordinating office operations, managing travel arrangements, and providing administrative support to the team.Main Responsibilities:Coordinate office operations, including facility management and maintenanceManage travel bookings, cancellations, and expensesPrepare detailed travel...
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Senior Office Coordinator
3 weeks ago
Dublin, Dublin City, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
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Office Operations Coordinator
2 days ago
Dublin, Dublin City, Ireland Novo Nordisk Part timeSchedule and ResponsibilitiesThe RoleWe are looking for a proactive and organised individual who can manage multiple priorities, meet deadlines, and maintain effective communication with internal and external stakeholders.The successful candidate will be responsible for overseeing general office operations, ensuring a clean, organized, and well-supplied...