Project Manager HR Compliance

4 days ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time
Project Manager

HR Process & Compliance Implementation Manager

On site 3 days hybrid

Dublin City

Salary €95,000 per year

HR Process & Compliance Implementation Manager EMEA

We are seeking a highly skilled experienced and results-driven HR Process & Compliance Implementation Manager for UKI, playing a pivotal role in leading and driving process and compliance initiatives ensuring adherence to regulatory standards. This role involves working with a wide range of stakeholders to identify compliance gaps at the country level across the EMEA region, designing targeted implementation projects, and driving their execution in collaboration with HR, Legal, Operational and Functional teams.

The ideal candidate will bring strong HR process and project management expertise, exceptional communication skills, and a proven track record of leading successful HR compliance process projects that drive business impact and reduce risk. Additionally, you will collaborate with the company's internal and external audit teams and key stakeholders to undertake proactive risk assessments and ensure full compliance with applicable laws, rules, and regulations.

Key Responsibilities:

1. Compliance Gap Analysis: Play an active role in partnering with our EMEA Employment Legal and HR Compliance Leads in evaluating and identifying compliance gaps, risks and joint prioritisation.
2. Cross-Functional Collaboration: Partner with Employee Success (HR), Business Technology, and other relevant functional teams to understand requirements, assess gaps, align on priorities, design end-to-end process solutions and controls, and guide the documentation of mitigation efforts.
3. Project Setup & Program Management: Develop comprehensive project plans, define milestones, and manage end-to-end delivery of compliance projects, ensuring alignment with business goals.
4. End-to-End Process Design: Collaborate with stakeholders and SMEs across the value stream to map current and future-state processes, ensuring compliance requirements are identified and integrated for a more streamlined workflow.
5. Control Points and Frameworks: Identify, design and implement the optimal control points in our HR processes to ensure early detection of operational risks, escalation, remediation and overall visibility of compliance adherence.
6. Collaborative Execution: Identify and bring together strong project teams, including subject matter experts and decision-makers, to jointly develop project plans, agree on milestones and decision points, and deliver program outcomes, fostering a culture of accountability and continuous improvement.
7. Stakeholder Management: Build and maintain strong partnerships with HR, legal, operational and functional teams to ensure smooth execution of compliance projects and alignment with business needs.
8. Prioritisation: Define and set up regular operating rhythms to track progress, prioritize initiatives based on local requirements, and regularly deliver timely and concise reporting on HR compliance progress.
9. Reporting & Communication: Provide regular, clear, and concise updates on project progress, risks, and outcomes to stakeholders, including senior leadership.
10. Risk Mitigation: Proactively identify potential compliance risks through close collaboration with local Employee Success and functional teams, and implement corrective actions to address them effectively.
11. Gap Identification: Work with local Employee Success teams to identify HR-related compliance gaps or conflicts in existing processes and identifying their business impact.
12. Process Excellence: Champion and integrate (Compliance By Design) principles into all new projects, initiatives, and systems.
13. Driving Ownership: Act as the bridge between operational, HR, and functional teams to ensure a seamless compliance process, with clearly defined roles and responsibilities, and ensure the ownership of embedded processes is assigned to the appropriate team.
14. Change Readiness: Conduct thorough assessments of organizational readiness for change, identify potential barriers and risks, and develop mitigation plans in alignment with project stakeholders. Provide ongoing guidance and support to local teams ensuring consistent application and adoption of changes.
15. Sustainability: Partner with Employee Success teams to design HR-related compliance communications, training, education, and other enablement efforts to ensure successful implementation and adoption.
16. Metrics & Evaluation: Monitor and evaluate the effectiveness of implementations, by way of introducing and compliance KPIs and metrics to measure success and impact.

Qualifications:

1. Proven experience as a Project/Programme Manager or HR Operational leader, managing large-scale, complex compliance programs within matrixed organizations, with at least 5 years of experience.
2. Ability to lead end-to-end process design by collaborating with stakeholders and subject matter experts to map current and future-state workflows, identify compliance requirements, and implement streamlined, efficient processes.
3. Extensive experience testing and monitoring HR-related business processes, collaboratively developing remediation plans, and documenting improvements.
4. In-depth knowledge of complex HR-related statutory, regulatory, collective, industry, and/or professional compliance standards, with a focus on EMEA-specific countries.
5. Exceptional leadership and influencing skills, capable of inspiring and motivating cross-functional teams and driving organizational change.
6. Strong communication skills, both written and verbal, with the ability to convey complex concepts effectively and influence stakeholders at all levels.
7. Demonstrated analytical and problem-solving expertise, with the ability to manage multiple projects and priorities simultaneously, delivering results within tight deadlines.
8. Skilled in facilitating solution design workshops and creating end-to-end process documentation and flowcharts for compliance initiatives.
9. Resilient and adaptable in dynamic, fast-paced environments.
10. Experience collaborating with Works Councils, Unions and external vendors on compliance and legal matters (advantageous).
11. Experience in Lean process re-design and problem-solving tools (advantageous).
12. Industry-recognized project management and/or change management qualifications (advantageous).
13. Consulting experience with a proven track record of delivering transformation programs within HR functions (advantageous).
14. Proficiency in English and another European language, with fluency in a third European language considered an asset.
15. Familiarity with Workday and designing compliance solutions within the platform (advantageous).

Get in touch today email a current CV to arlene.french@cpl.ie

#LI-AF1 #CplTech #Cpl HRProcess #ComplianceImplementationManager

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