Administrative Support Specialist

7 days ago

Belfast, Ireland beBeeProgramme Full time €35,000 - €45,000
Job Overview

This role presents an exceptional opportunity to support the delivery of our programmes through administrative and logistical aspects, as well as events management.


About the Role:

The Programme Coordinator will be instrumental in leading on outreach and onboarding of participants, managing communications, tracking progress. They will also assist with recruitment comms, signups, event-based onboarding, and logistics.


Duties and Responsibilities
  • Liaise with team leads and internal stakeholders to ensure seamless coordination
  • Manage project boards and monitor task progress to meet deadlines
  • Coordinate event invites and communications to enhance participant engagement
  • Support planning and execution of activities and workshops alongside event coordinator
  • Primary lead on venue booking, catering, agenda management, on-site delivery and post-event follow-up
  • Interface with external collaborators to foster strong relationships
  • Set up and maintain survey systems to gather and analyse participant data
  • Create content assets, updates, and branded materials in collaboration with marketing
  • Contribute to branded communications, visual assets and logistical materials for events
  • Support event and programme budget tracking in line with procurement policies

Requirements

We are seeking a candidate with prior experience organising and managing impactful events, strong relationship building skills, exceptional attention to detail, proficiency in MS Office packages, excellent communication and project management skills.


About Us

We are committed to providing equality of opportunity to all. If this position is not right for you, we may have others that are. Please visit us to view a wide selection of our current jobs.

  • Administrative Support Specialist

    20 hours ago

    Belfast, Ireland beBeeAdministrative Full time €25,000 - €32,500

    Job Title:Administrative Support SpecialistJob Description:This is a fantastic opportunity for an experienced administrative professional to join our team. The successful candidate will be responsible for providing general administrative support, including typing, audio typing, and preparing legal documents.The role will involve assisting with the...

  • Administrative Support Specialist for Governance Functions

    7 hours ago

    Belfast, Ireland beBeeGovernance Full time €24,000 - €24,500

    Job SummaryTo provide professional and proactive administrative support to cross functional teams within the Quality & Governance Directorate. The role involves coordinating and maintaining compliance records, managing incident and claims documentation, tracking actions and deadlines, supporting reporting processes, and liaising with internal...

  • Administrative Support Specialist

    3 days ago

    Belfast, Ireland beBeeAdministrative Full time €25,000 - €26,000

    Administrative Support RoleWe are seeking a motivated and detail-oriented professional to join our team.About the JobThis role involves providing comprehensive administrative support to solicitors and legal teams, with a focus on accuracy and efficiency.Key Responsibilities:Prepare, format, and proofread legal documents and correspondence.Manage case files,...

  • Administrative Support Specialist

    1 week ago

    Belfast, Ireland beBeeCompliance Full time €45,000 - €60,000

    Financial Services Administrator RoleThis prestigious firm in Belfast seeks a skilled Financial Services Administrator to support their success.Main Responsibilities:Respond to client enquiries and resolve complex issues.Update and maintain client records.Prepare internal documents for senior management, such as review summaries and withdrawal forms.Assist...

  • Administrative Support Specialist

    2 weeks ago

    Belfast, Ireland beBeeAdministrative Full time £29,303 - £35,564

    Job OpportunityThis is a unique opportunity for an enthusiastic and proactive individual, eager to develop their experience and launch a career in administrative support roles within Human Resources or Finance.About the RoleYou will engage in a wide array of duties, offering a comprehensive understanding of departmental operations.The role offers the...

  • Administrative Support Specialist

    2 weeks ago

    Belfast, Ireland beBeeAdministration Full time £25,000

    Legal Support Opportunity We are seeking a highly organized and detail-oriented Legal Administration Assistant to provide administrative support to our legal team. Prepare and format legal documents and correspondenceManage mail, emails, calls, and client filesSchedule meetings and coordinate travel arrangementsAssist with billing, invoicing, and expense...

  • Administrative Support Professional

    3 days ago

    Belfast, Ireland beBeeSecretary Full time €25,000 - €30,000

    Job SummaryWe are seeking an experienced Legal Secretary to join our team. The successful candidate will provide administrative support to our solicitors, ensuring the smooth operation of court cases and daily activities. Key Responsibilities:Accurately complete digital dictation and typing assignments with precision and speed.Maintain and update our case...

  • Administrative Programme Support Specialist

    8 hours ago

    Belfast, Ireland beBeeCoordinating Full time €30,000 - €40,000

    Job Title: Programme Coordinator">This is an exciting role for a highly motivated individual to join our programme team.We are seeking an experienced Programme Coordinator to support the administrative and logistical aspects of our programmes.">About the Role">The successful candidate will be responsible for supporting the programme team in various aspects,...

  • Administrative Operations Specialist

    1 week ago

    Belfast, Ireland beBeeAdministration Full time £28,500

    Key Support Role: Administrative Operations SpecialistThis position involves providing administrative support across our Skills for Life and Work Programme. Key responsibilities include:Administrative support for programme activities.Managing incoming enquiries through various channels and assigning referrals to relevant staff members.Processing participant...

  • Administrative Legal Support Specialist

    5 days ago

    Belfast, Ireland beBeeParalegal Full time £31,537 - £33,700

    Paralegal RoleSeeking a skilled and experienced Paralegal to provide administrative support to the Office.This is an exciting opportunity for someone who is passionate about providing high-quality service to the public and is looking for a challenging role in which to develop their skills and experience.Key Responsibilities:Provide administrative support,...