Administrative Coordinator
3 days ago
**About the Role**
We are seeking a highly organized and experienced Administrative Coordinator to join our team based in Dublin 15. This is a full-time, permanent position that will involve ensuring the smooth day-to-day operations of the office while providing support for global office facilities.
**Key Responsibilities**
- Coordinate company travel arrangements efficiently, including flights, accommodation, and transportation.
- Manage meeting rooms, conference calls, presentations, and catering arrangements as required.
- Oversight of reception duties, including incoming deliveries, emails, phone inquiries, and visitor sign-ins.
- Maintain office supplies inventory, including stationery, fruit, and groceries.
- Support HR with recruitment administration tasks and employee on-boarding coordination.
- Assist in planning and executing company events, conferences, and social initiatives.
- Manage and oversee global office lease agreements and facilities contracts, including service contracts for office maintenance.
- Coordinate Fire Safety, First Aid, and Manual Handling Training for staff.
- Manage ergonomic assessments for employee workstations and act as keyholder for emergency call-outs.
- Oversight of the company car and corporate apartments, as well as procurement and upkeep of office furniture and gym equipment.
**Requirements**
- Minimum of 5 years' experience in office administration, facilities management, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) with strong technical skills.
- Experience managing office operations and facilities, including handling lease agreements and service contracts.
- Expertise in coordinating travel arrangements efficiently.
- Proven track record in event planning, project coordination, and vendor management.
- Strong organisational and multitasking skills, with the ability to effectively prioritise and manage competing demands.
- Exceptional interpersonal skills with the ability to engage with employees and external guests at all levels.
- Able to work full-time from the office (five days per week), a full clean driver's license, and own vehicle – essential.
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